{"id":22279,"date":"2026-06-10T14:13:42","date_gmt":"2026-06-10T14:13:42","guid":{"rendered":"https:\/\/cccj.edu.jm\/site\/?post_type=awsm_job_openings&p=22279"},"modified":"2026-06-10T14:20:48","modified_gmt":"2026-06-10T14:20:48","slug":"administrative-assistant-gmg-am-3-2","status":"publish","type":"awsm_job_openings","link":"https:\/\/cccj.edu.jm\/site\/jobs\/administrative-assistant-gmg-am-3-2\/","title":{"rendered":"Administrative Assistant (GMG\/AM 3)"},"content":{"rendered":"\n

Job Purpose<\/strong><\/p>\n\n\n\n

The Administrative Assistant will assist the Director of Curriculum Development with administrative duties by providing a wide variety of complex and confidential administrative and secretarial support.<\/p>\n\n\n\n

Key Outputs<\/strong><\/p>\n\n\n\n

\u2022 Efficient coordination and management of the Director\u2019s daily schedule and appointments.<\/p>\n\n\n\n

\u2022 Timely organization and coordination of meetings, conferences, workshops, and training sessions.<\/p>\n\n\n\n

\u2022 Accurate preparation, proofreading, and distribution of correspondence, reports, agendas, minutes, and other official documents.<\/p>\n\n\n\n

\u2022 Effective management of incoming and outgoing communications, including emails and telephone inquiries.<\/p>\n\n\n\n

\u2022 Maintenance of an organized filing and records management system for easy retrieval of information.<\/p>\n\n\n\n

\u2022 Timely monitoring and follow-up of assignments, deadlines, and matters requiring action.<\/p>\n\n\n\n

\u2022 Provision of confidential administrative and secretarial support to the Director, Curriculum Development.<\/p>\n\n\n\n

\u2022 Preparation and submission of routine monthly reports and other required reports.<\/p>\n\n\n\n

\u2022 Effective liaison with educational institutions, private sector entities, and internal departments.<\/p>\n\n\n\n

\u2022 Proper preparation and coordination of meeting briefs and supporting materials.<\/p>\n\n\n\n

\u2022 Maintenance and support of the Quality Management System.<\/p>\n\n\n\n

\u2022 Professional front office and reception support when required.<\/p>\n\n\n\n

<\/p>\n\n\n\n

Minimum Qualifications and Experience<\/strong><\/p>\n\n\n\n

\u2022 Associate Degree in Business Administration or a related field<\/p>\n\n\n\n

\u2022 At least one (1) year related working experience<\/p>\n\n\n\n

Required Competencies<\/strong><\/p>\n\n\n\n

\u2022 Strong communication skills (oral and written)<\/p>\n\n\n\n

\u2022 Interpersonal and customer service skills<\/p>\n\n\n\n

\u2022 Confidentiality and professionalism<\/p>\n\n\n\n

\u2022 Time management and organizational skills<\/p>\n\n\n\n

\u2022 Problem-solving and decision-making ability<\/p>\n\n\n\n

\u2022 Attention to detail and accuracy<\/p>\n\n\n\n

\u2022 Ability to work under pressure and meet deadlines<\/p>\n\n\n\n

\u2022 Initiative and ability to work independently<\/p>\n\n\n\n

\u2022 Teamwork and collaboration<\/p>\n\n\n\n

Special Conditions Associated with the Job<\/strong><\/p>\n\n\n\n

\u2022 Normal indoor office environment. May be required to work occasional irregular hours, and travel to meetings island wide locations with the Director of Curriculum Development as needed.<\/p>\n\n\n\n

\u2022 The incumbent must deal with a wide variety of people on various issues. There are also a number of deadlines associated with this position, which may cause significant stress.<\/p>\n\n\n\n

REMUNERATION<\/strong><\/p>\n\n\n\n

Salary: $ 2 190 302.00 per annum<\/strong><\/p>\n\n\n\n

Application, accompanied with resume, should be<\/strong><\/p>\n\n\n\n

submitted no later than Friday 2026 June 19<\/strong><\/p>\n\n\n\n

to<\/strong><\/p>\n\n\n\n

Manager, Human Resource Management and Development<\/strong><\/p>\n\n\n\n

The Council of Community Colleges of<\/strong><\/p>\n\n\n\n

Jamaica 37 East Street<\/strong><\/p>\n\n\n\n

Kingston<\/strong><\/p>\n\n\n\n

Email: hr@cccj.edu.jm<\/strong><\/p>\n\n\n\n

Subject: Administrative Assistant<\/strong><\/p>\n\n\n\n

We thank all applicants for expressing an interest; however, only shortlisted<\/p>\n\n\n\n

candidates will be contacted.<\/p>\n\n\n\n

This description may not contain every conceivable duty or task associated with the<\/strong> job. The job holder may, from time to time, be required to perform other tasks and<\/strong> activities which are not enumerated but which are reasonably related to the overall<\/strong> purpose of the position.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Job Purpose The Administrative Assistant will assist the Director of Curriculum Development with administrative duties by providing a wide variety of complex and confidential administrative and secretarial support. Key Outputs \u2022 Efficient coordination and management of the Director\u2019s daily schedule and appointments. \u2022 Timely organization and coordination of meetings, conferences, workshops, and training sessions. \u2022 […]<\/p>\n","protected":false},"author":1,"template":"","meta":{"pmpro_default_level":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0},"class_list":["post-22279","awsm_job_openings","type-awsm_job_openings","status-publish","hentry","job-category-office-of-curriculum","job-type-full-time","job-location-kingston","pmpro-has-access"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/awsm_job_openings\/22279","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/awsm_job_openings"}],"about":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/types\/awsm_job_openings"}],"author":[{"embeddable":true,"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/users\/1"}],"wp:attachment":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/media?parent=22279"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}