{"id":18405,"date":"2025-04-03T14:30:59","date_gmt":"2025-04-03T14:30:59","guid":{"rendered":"https:\/\/cccj.edu.jm\/site\/?post_type=awsm_job_openings&p=18405"},"modified":"2026-06-10T14:25:55","modified_gmt":"2026-06-10T14:25:55","slug":"administrative-assistant-gmg-am-3","status":"publish","type":"awsm_job_openings","link":"https:\/\/cccj.edu.jm\/site\/jobs\/administrative-assistant-gmg-am-3\/","title":{"rendered":"Administrative Assistant (GMG\/AM 3)"},"content":{"rendered":"\n

Job Purpose<\/strong><\/p>\n\n\n\n

The Administrative Assistant will support the Director of Corporate Services and Administration by performing administrative functions and providing a broad range of complex, confidential administrative and secretarial support.<\/p>\n\n\n\n

Key Outputs<\/strong><\/p>\n\n\n\n

\u2022 Managing the office by relieving the Director, Corporate Services and Administration of routine requests and matters.<\/p>\n\n\n\n

\u2022 Ensuring that all official obligations are met by arranging meetings, conferences and ensuring that all relevant parties are advised and arrangements are made.<\/p>\n\n\n\n

\u2022 Providing the necessary administrative support to ensure effective management of the Director, Corporate Services and Administration.<\/p>\n\n\n\n

\u2022 Coordinating the Director of Corporate Services and Administration.<\/p>\n\n\n\n

\u2022 Opening, sorting, and distributing incoming correspondence, including email.<\/p>\n\n\n\n

\u2022 Monitoring matters that have been passed to the Director, Corporate Services and Administration desk for action, ensuring that they are pursued to finality.<\/p>\n\n\n\n

\u2022 Liaising with educational institutions\u2019 staff in as well as, the Private Sector entities to arrange meetings and other business on behalf of the Director, Corporate Services and Administration<\/p>\n\n\n\n

\u2022 Keeping records of all deadlines that have to be met and important matters that have been dealt with, bringing them to the attention of the Director, Corporate Services and Administration interfacing with the officers and departments concerned to ensure that the deadlines are observed.<\/p>\n\n\n\n

\u2022 Handling the daily administrative functions of the office of Director, Corporate Services and Administration and managing the timelines for all upcoming projects, issues, and reports and commitment.<\/p>\n\n\n\n

Minimum Required Education and Experience<\/strong><\/p>\n\n\n\n

\u2022 Associate Degree in Business Administration or a related field<\/p>\n\n\n\n

\u2022 At least one (1) year related working experience<\/p>\n\n\n\n

Required Competencies<\/strong><\/p>\n\n\n\n

\u2022 Working knowledge of the CCCJ policies, regulations, principles, and practices<\/p>\n\n\n\n

\u2022 Working knowledge of general management and office procedures<\/p>\n\n\n\n

\u2022 Highest level of confidentiality and integrity and solid work ethics<\/p>\n\n\n\n

\u2022 Excellent human relations and Interpersonal skills<\/p>\n\n\n\n

\u2022 Excellent oral and written communication skills<\/p>\n\n\n\n

\u2022 Excellent time management and organizational skills<\/p>\n\n\n\n

\u2022 Good analytical and planning skills.<\/p>\n\n\n\n

\u2022 Strong customer service orientation<\/p>\n\n\n\n

\u2022 High compliance with and at all times produce executive level correspondence, report writing and presentations research and \u2018mine\u2019 for information\/data work with confidential information work on own initiative and under pressure High proficiency in the knowledge of relevant computer applications<\/p>\n\n\n\n

Special Conditions Associated with the Job<\/strong><\/p>\n\n\n\n

\u2022 Normal indoor office environment.<\/p>\n\n\n\n

\u2022 The incumbent must deal with a wide variety of people on various issues. There are also a number of deadlines associated with this position, which may cause significant stress.<\/p>\n\n\n\n

REMUNERATION<\/strong><\/p>\n\n\n\n

Salary: $ 2 190 302.00 per annum<\/strong><\/p>\n\n\n\n

Application, accompanied with resume, should be submitted<\/strong><\/p>\n\n\n\n

no later than Friday 2026 June 19<\/strong><\/p>\n\n\n\n

to<\/strong><\/p>\n\n\n\n

Manager, Human Resource Management and Development<\/strong><\/p>\n\n\n\n

The Council of Community Colleges of Jamaica<\/strong><\/p>\n\n\n\n

37 East Street<\/strong><\/p>\n\n\n\n

Kingston<\/strong><\/p>\n\n\n\n

or<\/strong><\/p>\n\n\n\n

Email: hr@cccj.edu.jm<\/strong><\/p>\n\n\n\n

Subject: Administrative Assistant<\/strong><\/p>\n\n\n\n

We thank all applicants for expressing an interest; however, only shortlisted candidates will be contacted.<\/p>\n\n\n\n

This description may not contain every conceivable duty or task associated with the job. The job holder may, from time to time, be required to perform other tasks and activities which are not enumerated but which are reasonably related to the overall purpose of the position.<\/p>\n","protected":false},"excerpt":{"rendered":"

Job Purpose The Administrative Assistant will support the Director of Corporate Services and Administration by performing administrative functions and providing a broad range of complex, confidential administrative and secretarial support. Key Outputs \u2022 Managing the office by relieving the Director, Corporate Services and Administration of routine requests and matters. \u2022 Ensuring that all official obligations […]<\/p>\n","protected":false},"author":1,"template":"","meta":{"pmpro_default_level":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0},"class_list":["post-18405","awsm_job_openings","type-awsm_job_openings","status-publish","hentry","job-category-corporate-service","job-type-full-time","job-location-kingston","pmpro-has-access"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/awsm_job_openings\/18405","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/awsm_job_openings"}],"about":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/types\/awsm_job_openings"}],"author":[{"embeddable":true,"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/users\/1"}],"wp:attachment":[{"href":"https:\/\/cccj.edu.jm\/site\/wp-json\/wp\/v2\/media?parent=18405"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}