Job Purpose
The Administrative Assistant will support the Director of Corporate Services and Administration by performing administrative functions and providing a broad range of complex, confidential administrative and secretarial support.
Key Outputs
• Managing the office by relieving the Director, Corporate Services and Administration of routine requests and matters.
• Ensuring that all official obligations are met by arranging meetings, conferences and ensuring that all relevant parties are advised and arrangements are made.
• Providing the necessary administrative support to ensure effective management of the Director, Corporate Services and Administration.
• Coordinating the Director of Corporate Services and Administration.
• Opening, sorting, and distributing incoming correspondence, including email.
• Monitoring matters that have been passed to the Director, Corporate Services and Administration desk for action, ensuring that they are pursued to finality.
• Liaising with educational institutions’ staff in as well as, the Private Sector entities to arrange meetings and other business on behalf of the Director, Corporate Services and Administration
• Keeping records of all deadlines that have to be met and important matters that have been dealt with, bringing them to the attention of the Director, Corporate Services and Administration interfacing with the officers and departments concerned to ensure that the deadlines are observed.
• Handling the daily administrative functions of the office of Director, Corporate Services and Administration and managing the timelines for all upcoming projects, issues, and reports and commitment.
Minimum Required Education and Experience
• Associate Degree in Business Administration or a related field
• At least one (1) year related working experience
Required Competencies
• Working knowledge of the CCCJ policies, regulations, principles, and practices
• Working knowledge of general management and office procedures
• Highest level of confidentiality and integrity and solid work ethics
• Excellent human relations and Interpersonal skills
• Excellent oral and written communication skills
• Excellent time management and organizational skills
• Good analytical and planning skills.
• Strong customer service orientation
• High compliance with and at all times produce executive level correspondence, report writing and presentations research and ‘mine’ for information/data work with confidential information work on own initiative and under pressure High proficiency in the knowledge of relevant computer applications
Special Conditions Associated with the Job
• Normal indoor office environment.
• The incumbent must deal with a wide variety of people on various issues. There are also a number of deadlines associated with this position, which may cause significant stress.
REMUNERATION
Salary: $ 2 190 302.00 per annum
Application, accompanied with resume, should be submitted
no later than Friday 2026 June 19
to
Manager, Human Resource Management and Development
The Council of Community Colleges of Jamaica
37 East Street
Kingston
or
Email: hr@cccj.edu.jm
Subject: Administrative Assistant
We thank all applicants for expressing an interest; however, only shortlisted candidates will be contacted.
This description may not contain every conceivable duty or task associated with the job. The job holder may, from time to time, be required to perform other tasks and activities which are not enumerated but which are reasonably related to the overall purpose of the position.