Job Purpose
The Administrative Assistant will assist the Director of Curriculum Development with administrative duties by providing a wide variety of complex and confidential administrative and secretarial support.
Key Outputs
• Efficient coordination and management of the Director’s daily schedule and appointments.
• Timely organization and coordination of meetings, conferences, workshops, and training sessions.
• Accurate preparation, proofreading, and distribution of correspondence, reports, agendas, minutes, and other official documents.
• Effective management of incoming and outgoing communications, including emails and telephone inquiries.
• Maintenance of an organized filing and records management system for easy retrieval of information.
• Timely monitoring and follow-up of assignments, deadlines, and matters requiring action.
• Provision of confidential administrative and secretarial support to the Director, Curriculum Development.
• Preparation and submission of routine monthly reports and other required reports.
• Effective liaison with educational institutions, private sector entities, and internal departments.
• Proper preparation and coordination of meeting briefs and supporting materials.
• Maintenance and support of the Quality Management System.
• Professional front office and reception support when required.
Minimum Qualifications and Experience
• Associate Degree in Business Administration or a related field
• At least one (1) year related working experience
Required Competencies
• Strong communication skills (oral and written)
• Interpersonal and customer service skills
• Confidentiality and professionalism
• Time management and organizational skills
• Problem-solving and decision-making ability
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Initiative and ability to work independently
• Teamwork and collaboration
Special Conditions Associated with the Job
• Normal indoor office environment. May be required to work occasional irregular hours, and travel to meetings island wide locations with the Director of Curriculum Development as needed.
• The incumbent must deal with a wide variety of people on various issues. There are also a number of deadlines associated with this position, which may cause significant stress.
REMUNERATION
Salary: $ 2 190 302.00 per annum
Application, accompanied with resume, should be
submitted no later than Friday 2026 June 19
to
Manager, Human Resource Management and Development
The Council of Community Colleges of
Jamaica 37 East Street
Kingston
Email: hr@cccj.edu.jm
Subject: Administrative Assistant
We thank all applicants for expressing an interest; however, only shortlisted
candidates will be contacted.
This description may not contain every conceivable duty or task associated with the job. The job holder may, from time to time, be required to perform other tasks and activities which are not enumerated but which are reasonably related to the overall purpose of the position.