Job Purpose
The Administrator to the Director Curriculum Development and Research Officer provides efficient, effective and compliant confidential secretarial support to the Director Curriculum Development and Research Officer in a one-on-one working relationship, as well as secretariat services to the Curriculum Subcommittee, to assure efficiency and effectiveness in the operations of the Office of Curriculum Instruction and Innovation.
S/He serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of Curriculum Instruction and Innovation, organising and coordinating executive outreach and external relations efforts; and oversees special projects as may be assigned occasionally.
Key Outputs
- Council/BOD Secretariat managed
- Data analysed
- Documents produced
- Events planned and executed
- Executive support provided
- Meetings arranged
- Office supplies purchased
- Position Papers prepared
- Records system maintained
- Reports, speeches and presentations prepared
- Research conducted
- Schedules maintained
Authority
- Circulate memoranda and circulars
- Coordinate meeting and similar event logistics
- Conduct research and execute special assignments as directed
- Follow up on outstanding matters
- Liaise with stakeholders, clients and the public
- Make necessary arrangements for office equipment and supplies to ensure availability and preserve functionality accordingly
- Make logistic arrangements for the review session, workshops, etc. on behalf of the Office of Curriculum Instruction and Innovation
- Maintain confidential filing and records management system for the Office of the Curriculum Instruction and Innovation
- Manage diary and schedules
- Prepare, vet, and circulate memoranda, circulars and other documentation as required
- Respond to routine correspondence, reports, etc.
- Screen telephone calls and visitor
Minimum Required Education and Experience
- First degree in the social sciences, business administration, management studies, communications or related field
- Professional Secretarial Certification from an accredited institution and/or Diploma in Administrative Management
- Five (5) years’ related experience supporting senior executives and dealing with matters of a confidential and sensitive nature.
Required Competencies
Core
- Working knowledge of CCCJ operations and educational management
- Exceptional organisational and time management skills
- Excellent oral and written communication skills as well as listening skills
- Excellent human relations/interpersonal skills, with high cultural awareness and sensitivity
- Excellent analytical and problem solving skills
- Strong customer service and stakeholder management skills
- Good troubleshooting and problem solving skills
- Ability to establish friendly and professional rapport with a wide range of stakeholders, including Council/BOD members, organisational and individual members, senior levels of government, corporate partners, and members of the public
- Ability to plan, organise and prioritise administrative tasks and systems, including managing competing tasks rapidly and ensuring deadlines are met under pressure
- contributing to the strategic agenda of CCCJ, in line with its priorities
- creative and mission-driven, results-driven and client oriented
- exercising good judgment in a variety of situations, and maintain a realistic balance among multiple priorities
- maintaining a high level of accuracy in preparing and entering information
- working independently on projects, from conception to completion, and handle a wide variety of activities and confidential matters with discretion
REMUNERATION
Salary scale: $ 2 803 771.00 – $ 3 770 761.00 per annum
Application, accompanied with resume, should be submitted
No later than Friday, 2026 January 16
to
Manager, Human Resource Management and Development
The Council of Community Colleges of Jamaica
37 East Street, Kingston
or
Email: hr@cccj.edu.jm
Subject: Administrator
We thank all applicants for expressing an interest; however, only shortlisted candidates will be
contacted.
This description may not contain every conceivable duty or task associated with the job. The job holder may from time to time be required to perform other tasks and activities which are not enumerated but which are reasonably related to the purpose of the position.